Confessions of an Unglamorous Office Assistant

invoices

I’ve been looking for a new office position since mid-July. I’ve sent letters and resumes, I’m registered at three temp services. I can code and data-enter two hundred electric invoices in a week, and can knock out a stack of water invoices (like above, a hundred of them) in three days. That includes scanning to attachment to make the accountants happy.

My old boss Kari, whom I followed to two jobs, would tell you that I’m ridiculously punctual and reliable, and that she never had to worry about me working unsupervised. I can think on my feet, and the success of my employer is my top priority.

So why aren’t I working?

I’ve been reading a lot of LinkedIn articles and letters, and I’ve come to one conclusion: I’m not glamorous enough.

My resume is filled with practical, but decidedly non-exciting, skills.

Yes, I can mail merge. I can create mailing lists. I present a professional appearance and demeanor. Of course I type. I file correctly (Far, Fat, Few, Fuse), I answer the phone using correct spoken English and syntax. I take messages with the caller’s name, phone number, time of call, and message — and I try to glean more information so that the message recipient has more to work on than, “Ms So-and-So wants you to call her back.” I compose letters using a bare minimum of information from my boss, again utilizing correct grammar and spelling.

How long have I been using MS Word? I have no idea. I’m sure there was a time when I didn’t, but I was typing on a Selectric then. Yes, I can create newsletters using Publisher, but for a real challenge, try it in Word (which I did when creating marketing material in real estate). I have legible handwriting, and I know how to minimize risk to my employer. I can document incident reports, when necessary, precisely and succinctly. I have grown a receptionist position into an administrative assistant position by taking on more responsibility and freeing my director for other things.

But I do not have the great, huge, billboard-inspiring accomplishments like “Overhauled entire filing system while verifying employment and income for 100 waiting list applicants and catering a dance recital for 60 coworkers’ children.” Not having the great, huge, billboard-inspiring accomplishments just means that to me, there are more important things to do than quantify every thing I do for my employer so that my resume looks more impressive next time. I like being support personnel, I don’t want there to be a next time.

Let me be the support person you hired me to be.

(Resume available upon request.)

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